ILLUSTRATIVE ACCOUNTS PAYABLE CONFIRMATION - BALANCE
[Date]
[Creditor's name and address]
As part of their normal audit procedures, we have been requested by our auditors, BDO [Member Firm name] to ask you to confirm directly to them whether or not the balance owing to you by the company at [confirmation date] agrees with your records at that date.
According to our records the balance at [date] in your favour was _______________.
If the balance is in agreement with that shown by your records, please sign the confirmation below and return it directly to BDO [Member Firm name]. A stamped addressed envelope is enclosed for your convenience. Please do this even if the account has been settled.
If the balance is not in agreement with that shown by your records will you please send the confirmation to our auditors showing, if possible, details of the items making up the difference.
Your co-operation in this matter is greatly appreciated.
Yours faithfully,
[TO BE PLACED ON [NAME OF CLIENT] LETTERHEAD]
[Client signature]
Please delete A or B:
A: The balance of [amount] owing to us at [confirmation date] is in agree-
ment with our records.
B: The balance owing to us at [confirmation date] was . Details
of the difference are attached.
[Creditor signature]
[Title or position]
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